Request for Proposal (RFP)

Professional Photography Services

1. Overview

The Avon Chamber of Commerce is seeking proposals from qualified professional photographers to capture a collection of high-quality, professional images showcasing Chamber member businesses throughout the Municipality of West Hants, Nova Scotia. The selected photographer will produce a library of approximately 20–25 professionally edited photographs that will be used across the Chamber's website, social media channels, marketing materials, publications, and other promotional initiatives.

2. Project Objectives

The objective of this project is to create an authentic and engaging visual representation of the Avon Chamber of Commerce and its diverse member businesses. The images should highlight the people, workplaces, products, and services that contribute to the local business community while maintaining a professional and consistent visual style.

3. Scope of Work

The successful proponent will be responsible for:

  • Coordinating photography sessions with select Chamber member businesses.

  • Traveling to participating businesses located throughout the Municipality of West Hants.

  • Capturing a variety of high-quality images that may include:

  • Business exteriors

  • Interior workspaces

  • Owners and staff in action

  • Products and services

  • Customer interactions (where applicable)

  • Lifestyle and environmental imagery.

  • Professionally editing and delivering approximately 20–25 final high-resolution photographs.

  • Providing web-optimized versions of all approved images.

  • Delivering all final files in a digital format.

  • Supplying all equipment necessary to complete the project

4. Timeline

Photography sessions will take place over a timeframe to be determined in collaboration with the Avon Chamber of Commerce and participating businesses. The successful proponent must demonstrate flexibility in scheduling multiple site visits to accommodate business operating hours and availability.

5. Deliverables

The successful photographer will provide:

  • Approximately 20–25 professionally edited, high-resolution photographs.

  • Web-optimized versions suitable for website and digital marketing use.

  • Images delivered in JPEG format (or another mutually agreed-upon format).

  • Basic colour correction and professional retouching where appropriate.

6. Image Specifications

To ensure the images are optimized for both web and marketing use, the successful photographer should provide professionally edited images that meet the following general specifications:

  • High-resolution PNG files suitable for print and marketing materials.

  • Web-optimized JPEG files for website use, ideally under 500 KB per image while maintaining visual quality.

  • Images should use the sRGB colour profile in RGB colour mode.

  • Hero and full-width images should be approximately 2,500 pixels wide.

  • Images should be professionally cropped, colour corrected, and optimized for use on the Avon Chamber of Commerce website and across digital and print marketing materials.

7. Ownership and Licensing

The Avon Chamber of Commerce will retain full ownership and unrestricted usage rights to all final images produced as part of this project. Upon final payment, all copyright and intellectual property rights associated with the delivered photographs shall be assigned to the Avon Chamber of Commerce. The Chamber may use, reproduce, edit, distribute, publish, and modify the images in any medium, now or in the future, without limitation or additional compensation. The photographer may include the images in their professional portfolio and promotional materials unless otherwise requested by the Avon Chamber of Commerce.

8. Proposal Requirements

Interested photographers are invited to submit a proposal that includes:

  • Company or photographer profile.

  • Relevant experience with commercial, corporate, tourism, or small business photography.

  • Portfolio showcasing similar work.

  • Proposed approach to completing the project.

  • Estimated timeline for completion.

  • Detailed pricing, including any travel costs.

9. Evaluation Criteria

Proposals will be evaluated based on the following:

  • Quality of portfolio and previous work.

  • Relevant experience.

  • Understanding of the project objectives.

  • Value for money.

  • Ability to travel throughout West Hants and accommodate multiple business locations.

10. Submission Information

Proposals should be submitted electronically in PDF format.

Submission Deadline: October 1 at 12pm

Questions regarding this Request for Proposal may be directed HERE

APPLY NOW

The Avon Chamber of Commerce reserves the right to accept or reject any or all proposals and is not obligated to accept the lowest-priced submission. The Chamber also reserves the right to negotiate with the successful proponent and modify the scope of work if required. We appreciate your interest in working with the Avon Chamber of Commerce and look forward to reviewing your proposal.